Leave authorisers

Joe Julian Updated by Joe Julian

This article is for the standard version of Advanced HR
If your company has amended or configured the system, some of the information in this documentation may not be relevant to you.
If you are unsure whether something in this documentation applies to your version of the system, please contact your system administrator for assistance.

Who can authorise absence requests?

These are the types of people and groups that Advanced HR can ask to authorise absence requests...

  1. Alternative authoriser

An alternative authoriser is an optional authoriser that can be set on an employees record; that is unrelated to the normal organisational hierarchy based on reporting managers. Uses for this would include systems that utilise non-managerial delegates (sometimes called “Buddies”) so that requests go through an initial layer of authorisation outside of the normal reporting chain, before going on to a more senior authoriser.

The alternative authoriser for an employee is set on their Personnel record in the alternative authoriser field, by picking the employee ID of the member of staff you wish to be the alternative authoriser.

  1. Manager

The manager option is for an employee's line manager in the standard organisation reporting hierarchy. This is set on an employees record in the line manager employee number drop down.

  1. Managers manager

The managers manager option finds the next person in the reporting line after an employees direct line manager.

  1. Departmental representative

Departmental representatives are individuals specified per department that will receive absence requests. To set up a department or representative go to the department look up table and enter an email address into the email field.

An email address entered here can be for an individual if it corresponds to a colleagues Work Email, or group recipient if it corresponds to the Group Email of multiple colleagues.

  1. Individual recipient

An individual recipient is a specific employee that is defined per absence type. If specified as part of the authorisation process this individual will receive any requests relating to this absence type.

  1. Group recipient

The group recipients option will allow for sending a request to a group email address. any members of staff that have a matching e-mail address in their email group field will receive the request in their pending actions. The first person in the group to authorise or decline the request will do so on behalf of the other members in the group.

  1. Reject Request

The reject request option allows you to specify a request should be automatically rejected in certain situations. For example, if a request does not give enough notice.

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